The purpose of the Reading must be clearly identified for all the Artists involved. The Playwright should discuss the work with the Actors at the first rehearsal and answer any questions. Pronunciation of names and uncommon words should be clarified.
Unless it is a “cold” or “in-house” Reading, and not for the general public, a Virtual Play Reading must be rehearsed in advance of Live-streaming or Recording. Producers, Playwrights and Directors should be sensitive to the Actors’ schedules. That said, many Actors are eager to rehearse if their time used purposefully - and travel is not an issue.
All Artists involved should find a place with a secure Internet connection, eliminate as much network activity as possible, and turn off any notifications.
Rehearsals begin by addressing the technical equipment and capabilities of each Actor. Consider all ways to achieve quality and consistency with sound, lights, focus, distance from the camera, and backgrounds. Allow time to troubleshoot technical considerations. When options are available, the advantages and disadvantages of smartphones, tablets, laptops and desktop computers should be examined. Actors using hand-held devices may need phone mounts.
Actors should be lit from the front, evenly, with clear, neutral lighting. They should avoid back-lighting, including windows, which create silhouettes, and take caution with side-lighting, which can result in harsh shadows. Actors should allow enough distance between themselves and the wall behind them, so they don’t blend into the background.
Actors should rehearse and record in a quiet space to reduce the possibility of background noise, and to generate an intimate sound. They should know where the microphones on their devices are located and position themselves as close to the microphone as possible, without leaning into it. There is no need to shout. Also, be sure that computers and smartphones do not accidentally pick up sound from air-pods or other Bluetooth-connected devices, or from anywhere but the intended microphone,
Generally speaking, all Actors should be the same distance from the camera. They should position themselves so that they are in the center of the screen, with their head and shoulders visible. If the Actors are using smartphones, experiment with portrait and landscape orientation. Avoid extreme close-ups, except for effect.
Virtual Play Readings work best when Actors look directly into the camera, giving the appearance that they are looking out at the audience. Various models of public Play Readings where Actors look directly out, rather than at each other, have been in practice for years. This approach works well for most Virtual Readings and engages the audience directly.
Neutral backgrounds are preferred and should be as consistent as possible. Furniture, bookshelves, wall art, lamps etc. should not be captured by the camera. The audience’s focus should be on the Actors, and not on their living spaces. If an Actor cannot find a neutral background, it may be possible to locate a consistent background for all the Actors appropriate for the Play, for example, a door or a curtained window. For some Plays, home settings are effective, but this can pose challenges with consistency. Virtual backgrounds are not recommended and can complicate recording.
The downloaded script can be placed on the same device as the other participants, top and bottom or side by side. Or Actors can place the script on one device, and the other Actors on another device - whichever is easiest and allows them to look directly at the camera.
Whoever is responsible for entrances and exits should perform this function at every rehearsal so they become adept at turning the videos on and off. If the Actors assume this responsibility, they can also mute their sound when they are off-screen - so long as they remember to unmute themselves when returning. Since Actors are used to being quiet when they are offstage, muting may not be necessary, as it involves an extra step. Whoever is in charge should also perform this function during the Recording. The host can hide an Actor’s black box when they are not in a scene, in both rehearsal and recording by using “Hide Non-Video Participants,” which creates a virtual “backstage,” where Actors can still hear the Reading. Determining entrances and exits in post-production is not advised.
Preferably, the Stage Directions Reader should be on-screen to introduce the Play, but in voice-over for the remainder of the Reading, as they are not a character. Actors can introduce themselves, their pronouns and an image description (see step 14), and the character they will be playing, or this can be done by the Stage Directions Reader, in which case, the Actors can appear momentarily on-screen when they are introduced. While it is not necessary for the Actors’ names to remain on-screen throughout the Reading, characters’ names can stay, especially if the Actors are performing multiple roles. When double-cast Actors assume a new role, they should rename their character.
Costuming is not required, and if done at all, it’s best to keep it simple. The Director can suggest and review appropriate clothing from the Actors’ wardrobes for contemporary Plays. For period Plays, compatible contemporary clothing for the cast will suffice. Actors should not be asked to purchase costumes for a Reading, and whatever they wear should not fight the background. Generally, it’s best to avoid logos and brand names.
Technical considerations regarding pacing and timing should be rehearsed. It may be necessary for Actors to “jump their cues” so there are no unnecessary pauses between lines. Actors should not hold for laughs.
The Playwright, the Director and all of the Actors should all be on-screen for some sort of “curtain call” at the end of the Play, perhaps a wave instead of a bow.
Be conscientious of all technical considerations, but do not be subsumed by them. Allow time to work on script and character interpretation. Virtual Play Readings of new works can be an effective Play development tool when rehearsal time is well-used. Playwrights should feel free to rewrite. Actors should be encouraged to physicalize their performances but be mindful that they are not playing to a big house. All Artists involved should take advantage of the intimacy that the medium allows.
Virtual Play Readings should be fully accessible for disabled audiences, and include open captioning, audio description, and if possible, ASL interpreters. The Stage Directions Reader can easily serve as Audio Describer. To this end, “image descriptions” of the Actors and settings can be read before the Reading begins, and Stage Directions can be revised or added to include more visual information. Captions can be uploaded, transcribed, or cut and pasted from the script. Various social media platforms provide voice-recognition Captioning for videos, but these need to be carefully proofed and edited.